• Efficient Tracking Of Projects

    Simplify the process of planning, recording and billing of your projects.

  • Complete Track-To-Bill Offering

    Manage your projects from start to finish, all in one integrated service.

  • Helps Increase Your Revenue

    timePO empowers you to spend more time on projects, reducing your admin work.

  • Free Add-On Mobile Gadgets

    Extra iPhone and Android apps, especially practical for the business travelers.

How to Manage Multiple Projects in Your Portfolio?

In most businesses, the project managers need to handle a bigger number of projects than they have resources for. The team, their competences, and especially funding are always limited for a growing list of projects. The way the project managers (PMs) handle this list is key to the organization’s productivity and profits.

project manager delegating

Photo source: Free Digital Images

There are a number of guidelines that most PMs like you use to cope in their daily tasks.

Firstly, you need to know how to prioritize all your projects in order to complete in due time the most important ones. This way you will use your resources better and will maximize your profits.

Once prioritized, you need to be able to plan the resources and control the execution of the tasks by your team. But here, more important than anything is the PM’s ability to manage time, as we’ve previously discussed here or here. Project management is about time management, of your own time, and of your team’s.

A good tip for busy project managers, with a whole bunch of projects to handle, would be to create project categories, so they need to remember and manage fewer “projects”. It’s all about perception, and categorization will help you see the image from a higher level, so more strategically.

And once you create categories of projects, you absolutely need to learn to delegate. Have around you trustworthy, talented people and let them take stuff off your hands. The more you can delegate, the more you can manage the higher-level projects and advance the business.

Finally, it is essential that you use one single tool for tracking your multiple projects and categories. Have set in one tool all the tasks, the time tracking, the project reports and the communication you need for successful completion. This will tremendously streamline your overview and will make it much easier to be a project manager.

These are our tips.

Now it’s your turn to let us know if you’re using any of these and how they are impacting your business. And if not, what tips do you have for managing several projects?

Article written by: Monica Nastase.
Posted in Project Management, Time Management | Tagged , , , | Leave a comment

Official Announcement of upgraded timePO application

INSONO is announcing today the major release of the updated and newly improved time and project management software, timePO.

One of the key improvements is the more convenient pricing model. All freelancers and small business owners can now benefit from timePO’s features and help with the free package, for 2 licenses and with no time limits. Companies which need more licenses can now purchase them more conveniently, suiting their variable business needs. Please check our brand new pricing model here.

The mission of the timePO software is to empower professionals to work more effectively, so they can improve their productivity. You as a professional have a lot to work on already; registering the time worked on each of your projects should not be another hassling task on your daily to-do list.

So, new and improved features for timePO web and mobile app are now available. Firstly, we made it our priority to improve the functionalities of your timePO mobile app. Now the functions of creating a trial account directly from your phone, and starting to add new projects on the go are fully available. These are essential features for you to have as we get more and more mobile in our daily business.

We are proud to announce this key step in the development of the timePO app, both on the web and mobile. Starting with today, make sure to take advantage of the brand new FREE timePO package and try our mobile app with its full functionality.

Also, don’t forget to get social with us on our Twitter and Facebook pages, and here, on our blog.

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Time-tracking: 3 benefits for your business

It seems better and more attractive not to track every minute of your work, not to get paranoid in minute-counting. It seems even more productive to lose yourself in work, to find that state of flow, which you definitely don’t find by constantly being interrupted to count and track the minutes. Right?

Well, we beg to disagree.

time tracking

Image source: Free Digital Photos

Time tracking not only can be done fast and easily, but it is a great resource to analyze and improve your future projects. Of course you can decide by yourself when you track the time worked for each project, if it’s right after an individual task, or at the end of the day, for all cumulated tasks. But tracking will help you greatly, if done right.

Here are 3 ways why it’s important to track your time:

1 – Better team organization

In your role as Project Manager, you can study your team members’ performance and place them in tasks where they do better. You will not only be able to praise the most productive ones, but also be capable of organizing your resources in a more efficient way.

2 – Stick to delivery targets easier

Clients want work to be done on time. They don’t care that it took you more than you estimated, or that you needed to employ more resources. And if possible, they’d like the work done before the deadline. By tracking your team’s time, and checking the progress periodically, you can get help before the deadline, and be sure to finish the project in due time. If you deliver the work when promised, clients will appreciate it and possibly come back.

3 – You will estimate projects with improved accuracy

Regularly tracking your time in projects will offer you information to analyze and have as proof of project duration. As a consequence, you will know better where you spent your time, and you will be able to charge more accurately for the following projects. Time spent unknowingly on a project means direct financial loss.

Do you see the benefits of tracking time worked on projects? Are you using this system within your company?

Written by: Monica Nastase.
Posted in Time Management | Leave a comment

Time management in the age of social media

Social media has been for the last few years the new “cool kid in town”. Everyone is talking about it, from personal to corporate users. And practically everyone has jumped on the social media bandwagon, mostly because all friends and competitors are using it. But how to manage the less and less time we’ve got at the office while still being present on the social platforms? And how to separate the personal use of social media, from its professional use?

It’s quite difficult to separate the personal from the professional practice, due to the “invasion” of social media in all spaces of our life. It is present in our personal moments, on our holiday trips, in the office, during the building stages of our product, for the promotion stage and in conversations with our public. Because social media is so pervasive, it can be tricky to separate the uses. One way would be to understand that there are different types of social media consumption for private reasons, and for business reasons.

Social media for business should be part of the communications plan of a company or professional. The various social platforms need to be treated as tools for disseminating information and having business-related conversations. So, one key concept for using social media for business and still managing your time efficiently is to impose discipline. You need to create a plan with objectives to reach, take the actions and lastly, measure the results.

Social media has been treated way too often as a consumption tool: reading and processing of material from the endless stream of information. This can be dangerous, as we can enter such a loop for hours and hours. And this is the reason many professionals complain it takes too much of their time.

But if you use social media for your business according to a clearly defined plan, and interact with your public for a self-imposed limited period, you will find that you will manage your time better. An important last step is also to measure your efforts: the impact of your posts, the engagement the readers show, the sharing rate. By doing this, not only will you be more and more effective on your social media strategy, but you will also perceive better that it is a planned, finite action, part of your company’s communication strategy. Not just endless browsing and scrolling, losing valuable time.

How do you plan the social media activities in a timely manner? Do you feel like you’re spending too much time with social media, for your business?

Written by: Monica Nastase.
Posted in Time Management | Tagged , , , , | Leave a comment

Coming soon! timePO brand new FREE package and improved mobile app

With the timePO software, our mission is to empower you to work more effectively, so you can improve your productivity. You have a lot to work on already; registering the time worked on each of your projects should not be another hassling task on your daily to-do list.

Currently, we are working hard to bring you new and improved features for your timePO web service and mobile app.

Between business trips, networking dinners and commuting to work, we seem to be solving more and more work tasks directly from our phone. So we made it our priority to improve the functionalities of your timePO mobile app. We are currently working on a couple of new features for you, such as creating a trial account directly from your phone, and starting to add new projects on the go. These are essential features for you to have as we get more and more mobile in our daily business.

Besides all these imminent new features, we have a surprise for all freelancers and small businesses out there: we are preparing for you a brand new FREE timePO package, for 2 licenses, and with no time limits! And for the other packages, we are also switching to a new and more convenient pricing model.

Stay tuned for the launch and be sure to take advantage of the upcoming brand new FREE timePO package!

In the meantime, don’t forget to get social with us on our Twitter and Facebook pages, and here, on our blog.

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One way to make more profit: take care of your staff

The economic crisis has taken over the minds of managers, making them think only of reducing spending and cutting personnel. Motivation of the employees is a luxury no one can afford nowadays. Yet, everyone wants profits and getting out of the economic rut.

Employee motivation is directly related to better business, despite that most managers don’t realize it.

Image credit: Free Digital Photos.

Too many executives think nowadays that employees should be thankful they’ve got a job and a salary at the end of the month. But actually, – surprise! -, employees don’t work (only) for the money. They work for the professional satisfaction of having created something, for the appreciation of peers and supervisors, and for a fair recompense for their effort.

To think it’s all about the money is to lose sight of two thirds of the matter. When a couple of monthly paychecks have arrived and have balanced the employees’ finances, all too many lose interest in the work, unless they are further driven.

Sure, fair wages are crucial, in order to make the employee feel esteemed. After all, the relationship between employer and employee is an exchange, of expertise for cash. Pay your employees too little and they won’t feel valued, reluctant to put in an extra 5 minutes. Pay them too much, and they will tend to overestimate their worth and attract surrounding envy. Pay your employees as much so they don’t think about the salary, and concentrate on the actual work.

However, only a fair income won’t guarantee maximum productivity. People need to have goals to be motivated every day. Slightly higher than their comfort-zone tasks, they need to have challenges and clear milestones to literally feel periodic tangible achievements. Praise and incentives is also a crucial part of the process. The financial hardships may not permit monetary incentives, but even public recognition and a simple “thank you”, or a paid lunch, do wonders for your employees continued enthusiasm.

A third way to motivate employees is to periodically include them at the decision making table. When involved, people get more emotionally engaged and concerned with the success of the project. Your business becomes more than just their workplace. Hearing their voice gives them recognition for the value they can add, and connects them deeper with the project. Emotional connection with what you do on a daily basis is vital for involvement and motivation. Like this, you not only have staff who gives more, but you also have a team of professionals contributing to something higher than their lives. That is, your business.

So, to improve productivity, managers need to understand that employees are the most precious asset of the company, who can directly contribute to making more profit. Employees don’t owe anything to business owners; it should be a fair trade between the 2 parties. Start giving the employees the value and voice they deserve and they will literally push your company forward.

Productivity is about emotional involvement in the project, and higher-than-oneself interest to bring it forward.

Written by: Monica Nastase.
Posted in Productivity | Leave a comment

How to spend your summer at work effectively

Summer is here, and with it comes the slower time at the office. The phone doesn’t ring off its hook anymore; the buzz of the new email in your inbox gets heard less often. If you’re not on vacation already, the hours at the office seem to pass slower. The majority of projects are about to finish, and you’re waiting for the summer break to pass for clients to respond to calls again.

If you’re on duty at the office during this period, you have an opportunity to use the time in a productive way that can help you after the break. Sure, it can seem like a good moment to occupy ourselves with all those tasks for which we didn’t have time during busy days. Like do the cleaning of desk drawers, of email inbox clutter, or rearrange the business cards by color. But this is a trap we get into. We have the impression we are working and being efficient, when we are actually wasting time.

One useful way to get busy while times are slow is to look back.

We can now take the time to think about past projects and their results, analyzing our effectiveness and weak parts. If you are using a project management tool, track the hours worked for each phase. See where you lagged and where you were most efficient. Think about where you excelled and where you need to improve your method. Communication is an important aspect. Check back your emails and spot the clarity (or lack of it) of your presentations.

In today’s fast paced, novelty-driven life, we are every day looking forward for tomorrow. We are in constant search for new. New gadgets, new ideas, new projects. We rarely stop and look back. In fact, most of the popular literature says “never look back”. Well, this may not be so efficient for project management. Looking back will offer you some insight on how to be better tomorrow. Looking back means learning from experience. You go back to your projects, to how you served the client, and you evaluate your effectiveness and the outcome. If you take the time to learn from your own experience, you can perform better in the future. As they say, “to know your future, you must know your past”.

So, one thing to do this summer, while the workload gets easier, is review and analyze your past projects and try to find solutions for your weaker points. Like this, you won’t waste time with insignificant tasks, like rearranging those client folders, and you’ll come out of the summer slouch with new insights. You’ll tackle the upcoming projects more effectively.

Written by: Monica Nastase.
Posted in Process Improvement, Productivity | 1 Comment

Multi-tasking vs. single-tasking

Although multi-tasking is a much-appreciated ability to have nowadays, with women being considered privileged for their higher capability of it, performing more tasks in the same time is not effective for our productivity. Not only it doesn’t help one win more time, it makes one more anxious and tense.

Image credit: Free Digital Photos

In today’s technologically- centered world, time spent in front of an internet-connected device increased dramatically. We perform most of our daily activities there, whether for business or pleasure. We research for information, we read the news, we write business proposals, we have business calls online, we contribute to social media, whether personally or professionally, and countless more. To all that, if we add our offline activities, such as meetings, workshops, time spent business networking or with the family, carrying out our hobbies, etc. and we easily realize how many more things are competing for our time than ever before.

In this new work and life climate, it is only natural that we have turned to multi-tasking as a coping strategy.  It’s not a new approach; it is at least as old as Napoleon, famous for his unusual ability to do 5 things at the same time. He was highly looked up to for his rare skill. At the time, it seemed a talent reserved only for the smartest.

Actually, what most people don’t realize is that we don’t win time by multi-tasking. We only have the impression we are more efficient, justifying not doing even more because we simply have so much to do on a daily basis. The truth is multi-tasking doesn’t work. It has been proven, both scientifically and empirically, that it actually takes us more time to accomplish 2 or more tasks simultaneously, as it is more stressful for the mind to be doing multi-tasking.

Scientists say that the brain is not programmed to perform more than one task at a time, and when we are imposing multi-tasking, what the brain does is it actually jumps from one task to the next, and back. And because some tasks, like signing in to your email account or printing a document, are such a no-brainer, we don’t notice the jumps the brain does.  So we tend to believe it’s perfectly fine to do multi-tasking. But our brain is, indeed, jumping back and forth all the time, depending on the number of tasks we give it, stressing ourselves without even realizing.

The practice of single tasking feels psychologically like not using the time to its fullest, but with it, your brain focuses better, and you accomplish the one task you started faster, with better results and with less effort. Next time you are swamped and have a ton of things to accomplish at the office, try the single tasking method. Pick one chore and put your mental effort in solving just that, whether it is an email, a coding session or designing an architectural plan of a building. It will surprise you how easier and faster you will do it, and how less stressful it will feel like.

Have you ever tried single tasking so far? Did you notice any differences in concentration, time or stress levels compared to multi-tasking?

Written by: Monica Nastase.
Posted in Productivity | Leave a comment

5 ways to make your day more productive

Image credit: Free Digital Photos

Today’s business climate seems to be overwhelmed by technological innovation and information overload, making it harder and harder to focus and get things done.

Productivity is necessary not only to make sure the business stays afloat, but also to give you a real feeling of achievement and a sense of well-deserved self-pride at the end of the day.

Productivity can be boosted up in many ways, but let’s focus on 5 that we consider important:

  1. Say ‘no’ to distractions. They seem to be multiplying by the day, with probably the top being the social media plethora of websites, where you can endlessly lose yourself in bits of information. Add to that the phone, the constantly-on email, the messenger apps, the visits to your office… Shut them all off for a while: turn off the web notifications, close the door to your office, silent your phone and your productivity will raise.
  2.  

  3. Hardest task first. This can be a challenging one, as we tend to procrastinate and push it for later, and later. But just starting on the hardest task in your daily schedule, and pushing yourself to finish it, will give you new energy and self-confidence to tackle the other (less difficult) tasks as well. Not to mention, you will have done your hardest work by noon! The rest of the day will be a breeze.
  4.  

  5. Limit the meetings. Every time you go into a meeting you should have a clear agenda of discussion points, and a projected ending time. Certainly you have seen managers scheduling loads of meetings that make them seem busy, as if moving the projects forward. But, how many times did you get out of an endless meeting with the exact same insight as before joining it?!
  6.  

  7. Track your time. To have control over your time and have a chance at improving your productivity, you need to know how you spend it, what are the trends as the hours go by. Identify how long it takes you to complete a task, and which are your typical inefficient moments during the day. You can track your time with or without a tool, but do get to know your behavior and assess how (and if) to improve your efficiency.
  8.  

  9. Stop working. Work is an endless process. You cannot finish everything today; why would you be coming in to work tomorrow then? Put time limits to your work: start at the right time, and stop at the needed time. Don’t work more than 8-9 hours per day. You have the impression that you work more, but with your productivity going down, you’re actually not accomplishing much. Stopping to work on time today will bring you more productivity tomorrow.

What other tricks for boosting productivity do you use?

Written by Monica Nastase.
Posted in Productivity | Leave a comment

timePO mobile and its bright new Features!!!

Great News!!! New Year and timePO mobile has a new look ready to welcome 2012!

iphone timePO mobile has a new version and great new handful features in order to manage your time easier and to enjoy every task of your projects.
Take control of your time with the best features of timPO mobile. What’s new?

- Time Management Area improved graphical user interface: nicer buttons to click, better calendar function, and better landing page as there are icons for labels and features so you can easily find what you are looking for.

timePO_mobiletimePO_mobile_time_registration

- Project Management Area – the Project Manager has a better overview of his projects, subprojects, tasks he is responsible for and he can easily follow up the progress of the running projects.

timePO_mobile_projectstimePO_mobile_project_management

- Reporting Area – the User can create reports like user –reports or activity reports. The User can have a preview directly on his device, he can send directly the report as pdf file vía email or he can print it out.

timePO_mobile_reportstimePO_mobile_report_generator

- My timePO Area, – the User can have an overview of the time management: overtime, less hours worked, holidays. He can see how the administrator has set up his person details in the system and he can change his password there by himself.

timePO_mobile_my_timePOtimePO_mobile_personal_details

Want to try it out? Check now! iPhone version or Android version


Keep your feedbacks coming—we’re listening :)
Thank you,
timePO Team

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